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You have projects and you want to make sure everyone is on the same page so that each project runs as smoothly as possible. In order to keep everyone in sync, you need the following:
Calendar for special events
List of contact information
One thing that most people do to when managing projects is to get Microsoft Project but it can be expensive. Currently, the desktop version of Project Professional 2016 costs $1159.99 (https://products.office.com/en-us/Project/project-professional-desktop-software) which will, most likely, make it cost prohibitive to get a license for every member of the team. Also, although Project does some AWESOME project management calculations such as EVM and reports such as Burndown, it does not do all of the things listed above.
So what's the answer, you may ask? How do I manage my projects efficiently while keeping the team "in the know" and without breaking the bank? The answer is Microsoft's cloud, Office 365. Office 365 has Sites which is the intranet/portal for your organization. In Sites, you can have subsites for managing your projects. In each project site, you can assign and track tasks, manage documents related to the project, have lists of the team members, vendors, and client POC contact information, and have a calendar to reminder the team about upcoming events. There's more! Because it is Office 365, you also get the following additional bonuses:
Skype for Business
Have a quick question for a team member who is not in the same place as you are? See when that person is online and instant message with them. You can turn an instant message into online meeting by adding screen sharing, audio and/or video calling.
Need to have a meeting with whole team but they are geographically dispersed? Send an online meeting invite and present your desktop (or just a specific program) and add audio and/or video calling if needed.
Need to have an online meeting with your vendors and/or clients? Even if they don’t have Skype for Business, you can send them a meeting invite via email. At the meeting time, they can click on the meeting link and download a little bit of software, just like GoToMeeting or WebEx, to join the meeting. You can even make them a presenter.
No Office on the desktop? Not a problem. Use the Office Webapps to view or even create and edit Word, PowerPoint, Excel, and OneNote files in the browser. You can even view PDFs. No software needed.
Think that's good? Well, it gets better. You can hook Project into your project sites and use Project to drive the team's tasks as well as use the more in-depth functions of Project. That way, you can limit the amount of Project licenses down to only the project managers while the rest of the team can have access to the Gantt schedule as well as to their tasks. AND, because it is Office 365, you can get the online version of Project Pro for Office 365 for $25/month/user (https://products.office.com/en-us/Project/project-pro-for-office-365)!
As you can see, your projects and Microsoft's cloud are a match made in heaven!
Need help or need to talk this through more? We understand. Reach out to us and we will happily answer your questions. We can also work with you to bring Microsoft Office 365 as well as this and other solutions to your organization.
Peace and Blessings, Nikkia T. Carter, MCPS, MS, CTT CEO/Owner, Carter-McGowan Services, LLC Free Monthly Business Technology Webinars/Q&A Sessions and Helpful Tips: http://ow.ly/yVSFM Specializing in Technology All Organizations Need! Microsoft Silver Small and Midmarket Cloud Solutions Partner | Certified Professional | SMB Champion CompTIA Certified Technical Trainer | Authorized VAR (Microsoft, Constant Contact, BrainStorm, Hootsuite, BitTitan)
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