Create a screen where the creator of the project must agree for it to be sent when something isn't complete. I understand complete can be relative, however, all fields must be filled before it can go out. If a field isn't used by the creator, have them be requried to put n/a or some other indication that they'e acknowledged that it isn't filled in and are choosing to forego that information. Just a recommendation. Not holding my breath that it will improve, but you ask, so I am giving you my input.