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When it comes to any business or organization, accounting and billing are top priorities. Especially these days, carefully managing your budget is key to success. For this reason, we wanted to make sure that visitors to the Community are provided an easily noticeable guide to our relevant Billing articles. Additionally, we want to make sure some frequently asked questions regarding Billing are addressed with a bit more nuanced detail.
For security reasons, we cannot go into a lot of account specifics in the Community. While we can provide basic insight and answer general questions, it’s typically better to call Billing directly. That way they can securely discuss your account’s billing details much more thoroughly.
How does billing work? We are a subscription-based system, which means that each month your account renews its subscription, regardless of how much the account was used. Your subscription will continue to renew unless we have received a phone call request to cancel the account. The email address you have set for your account’s billing email will be sent an invoice each month to let you know what your charges were. Your pricing is based on the tiered number of contacts you actively have (0-500, 501-2500, 2501-5000, etc.), so if you go into a higher tier in your current month, your next monthly subscription will reflect that. Our system will always try to charge your account’s balance (from prepayments, credits, etc.) before trying to charge your billing info.
For a full breakdown of common “how does billing work” type questions, we’d recommend checking out this article.
Please also make sure to read back over the Terms & Conditions agreed to at the time of sign up and payment for an account. The terms cover billing policies, as well as a lot of other important legal and Compliance information.
Where do I find my invoices? If you’d like to take a look at your previous invoices, you can access them through the My Account page – through the Billing Activity / Statements link. From there you can view your invoices, print/download them, and manually send them in an email. Click here for a detailed guide.
What if I accidentally go into a higher tier, but don’t want to pay the higher amount? Accidents can happen, and we understand that. One thing we’ll always suggest is to remove any Recommended for Removal bounces from your most recent email(s), to see if that will lower your contacts enough. The next step would be to segment and remove contacts that have consistently not opened your emails (we recommend adding them to a new Delete list after segmentation to efficiently mass-delete). Otherwise the next suggestion will be to simply remove those most recent contact uploads through the list(s) they were added to, or from your main active contacts view. Once you’ve gotten your contacts back down to the lower tier, please call our Billing team so they can review the contact and send activity, and manually lower your tier.
Please bear in mind that if you send any emails after increasing your contacts to this higher level, our Billing team will not be able to manually lower your tier for your upcoming billing cycle.
How do I remove an add-on / premium service? We offer a wide variety of add-ons, as well as specialty services to assist with your marketing. Some of these services and add-ons have additional costs, and are continuous monthly charges. All paid add-ons and services require explicit agreements to pay for those services, whether that’s a clearly audible “yes” when agreeing to charges over the phone, or explicitly clicking the checkmark boxes and subsequent large agreement buttons online. Some add-ons, such as Inbox Preview or Search Engine Optimization can be cancelled directly through our Billing team. However some services, such as the Marketing Manager and Marketing Advisor services, either have contracts or have particular ways their teams manage billing elements, and require contacting your service agent to get everything taken care of.
That said, we’re here to help through any of our support channels. If you’re unable to get ahold of Billing or your assigned service agent to cancel the add-on for whatever reason, just let us know by emailing social_support(at)constantcontact(dot)com. We’ll make sure your request is recorded and submitted to the proper people to take care of.
Do you offer package deals or bulk subscription payments? We offer 6- and 12-month prepayment options, with reduced monthly charges as part of those prepayments. The discounts are 10% and 15% off per month respectively (or 20% and 30% off if your account is set up for non-profit status). You can switch into and out of prepayment from within your account. Prepayment subscriptions function like the standard monthly subscriptions, so if you decide you don’t want to renew your next prepayment cycle, make sure to change it within your account before the system charges you for another 6 or 12 months!
Please remember that prepayment doesn’t necessarily “lock in” your price. If you prepay for 0-500 contacts on Email, and then switch to Email Plus or increase your contacts to a higher tier, the prepayment / credit pool in your account will drain faster. Similarly, if you prepay at 5k-10k and Email Plus, but later downgrade to Email or reduce your contacts to a lower tier, your pool will last longer. You’ll still be “charged” monthly and receive monthly invoices breaking down your subscription, but you’ll still see the prepayment discounts reflected in those invoices.
How do I set up my account for non-profit status? Our Billing team is able to collect specific documents related to Non-Profits and non-taxable statuses. Please review this guide to make sure you’re collecting and sending the proper info in. Once Billing receives these details, they’ll make sure to notify you regarding your account’s updated status.
I have regional / country-specific fees, where do I find how to set those up in my account? Many countries and regions have their own taxes and online fees. This can vary significantly, so we’d recommend looking up the name or acronym of your particular system in our Knowledge Base, or call Billing for more details. For example, some EU customers may have a Value-Added-Tax (VAT) number that needs to be applied to their account. Another example is that some US states have taxes for online purchases (including subscriptions), so your invoice may automatically reflect that if you’re in an applicable state.
Can I pause or suspend my account temporarily? Sometimes you may only need to use your account for a few months out of the year, or perhaps you need to reduce your costs and account functions during slower periods, but still want to access your account. We understand, and that’s why we have account suspension available. For a significantly reduced price (based on contact tiers), suspension allows certain automated functions of your account (such as sign up forms and welcome emails) to continue while you’re not actively making new ads, social media posts, emails, etc.
How do I cancel my account? If you no longer wish to use our services, or you need to “pause” your account without having to pay, you can cancel your account. When you cancel, it’s based on the current billing cycle you’re paid for, so you’ll still have full access to your account for the remainder of your current cycle. Please bear in mind that if you choose to cancel while you still have credits / a prepayment pool, they will be surrendered. Any automated functions (sign up form submissions, integration syncs, auto emails, etc.) will also cease functionality.
Accounts are still available for reactivation for at least 120 days post-cancellation, after which they’ll enter a queue for purging. Our system will automatically email you when your cancelled account is close to purging. If you reactivate prior to being purged, all your emails, reporting, contacts, etc. will be as you left them, but previous automation series will need to be copied to “reactivate” them.
We hope this post can help efficiently answer some common billing questions you may have. We’re always happy to help here in the Community if you have any general questions regarding billing. If you’re unable to call one of Billing’s phone lines, we can also submit callback tickets to the Billing team on your behalf. Please email social_support(at)constantcontact(dot)com with your account username and billing request. Make sure that the email is coming from either the account’s main email address or its billing email address.
Remember, you’ve got this! You’ve got us!