Customize your event registration form- time slots

[ArynB8]

My event consists of 10 min time slots and we can help 2 attendees at a time every 10 minutes. Is there a way to create time slot sign ups?

[William_A · Accepted solution]

Hello @ArynB8 ,

If you're going to have individual, limited time slots available for an event, I'd recommend setting up those time slots as items that can be selected during registration. You can create as many individual items as you need, each with a maximum quantity of 2 available, with a maximum of 1 that can be reserved.

[JadenC49]

@WilliamA How do I set it up so that  a maximum of 1 can be reserved? I am setting up an EV test drive event with, for example, 10 vehicle options, that each have 12 x 15 minute time slots (4:00 to 4:15, 4;15 to 4:30). I would like event registrants to pick ONE car (Tesla Model 3, Chevy Bolt, etc.) and ONE time slot for the car of their choice.

[William_A]

Hi @JadenC49 ,

I don't believe it'll perfectly work for what you're trying to do, as in either regard registrants could end up selecting multiple items.

My main suggestion would be to do options for each item. In this case, the item is the car, and the options are the times. Set a max quantity for the Car item to be 12 for the total available time slots, and limit it to 1 order quantity. For each time slot, set quantity max of 1.

I'd also advise adding a custom text block above where the items section will be, asking that registrants only select a single car and time slot. If you want to be particularly aggressive, you could even say that any registrants that mark for multiple cars will simply have their registrations cancelled. 

You could potentially also set a single item, and then setup a bunch of options under that with each option representing a car type and available time (i.e. Option 1 = Car type 1 @ 12pm, Option 2 = Car type 2 @ 12pm, etc.) and still have the max order quantity be 1, with the total available quantity equal to your total available car-time combos. Keep in mind that with 12 time slots, this could cause the registration form and final list of options to be exorbitantly massive.

For full instructions on setting up items, please see our main article on the topic.

[JadenC49]

This is basically where I am heading with the design. Can you confirm there is no way to do a nested choice strategy, where the registrant first picks a car they want to test drive (ex. Chevy Bolt, Tesla Model 3, Ford Mach-E) and then is offered a subsequent choice of times slots (ex. 4:00 to 4:15, 4:15 to 4:30, etc.)? I feel like this sort of design, would avoid the register for multiple test drives across cars/times.
If there is another CC app that would enable me to do it this way, let me know.

[William_A]

The closest to a "nested" option based on how the current event tool works would be the Items, with their options. Have a car set as an item, make their options the time slots.

As an example, one of your items could have a setup of:

• name: Chevy Bolt
• max quantity: 12 (for your available time slots for this vehicle)
• max order per registrant: 1
• options: add 12 of them, each with a max quantity of 1, and name them for the time slot they represent.

The only issue is this wouldn't necessarily prevent a single registrant from potentially securing a time slot for every single car model. If you're okay with this, then there's nothing to really address. If you want to discourage registrants from doing this, then I'd advise referring to the custom text bit in my earlier response.