About NathanS543

NathanS543 · ‎11-29-2023

Hi Nick, Unfortunately since the email has to go to roughly 30-50 different lists at the same time, we wouldn't be able to manually redo the email every time. I did actually find a solution outside of constant contact although extremely complicated. Here's what we did. -------------------- 1. Create email account for the property manger on a email platform like gsuite or microsoft office. (example; forwardingtojohn@domain.com) 2. Create email alias for each separate property applicable to that property manager. (ie. forwardingpropertyAjohn@domain.com, forwardingpropertyBjohn@domain.com) 3. Turn on email forwarding to the actual property managers email address. (through gsuite/microsoft office). Forward through the main/master email we created for them. 4. Add each alias into constant contact, one alias for each separate property they manage. 5. Add a custom field of "property name" for each different alias aka "contact". ---------------- So, we got it, but it's quite the project for each manager that has numerous properties with us. Plus, we have to pay for each gsuite/office user we add to be able to use this project. Is there any ability or way that I would be able to possibly get the ability to add multiple different contacts with the same email? It could be a quick button to consider adding to future upgrades, or even a paid upgrade. Quite honestly, I don't even care what it would cost. We are probably going to be paying another $100-150/month in gsuite/microsoft office fees just to make this work, so if you'd be willing to offer some type of paid upgrade or solution to allow me to do this easier, like the ability to remove the duplicate contacts filter from my account, please let me know and I'm more than happy to pay/upgrade. Do you have any thoughts on this? Thank you!

NathanS543 · ‎11-08-2023

Short Version: Can the name of a "list" be used as a custom field or is there some similar way to use the name of a "list" an email? Especially if someone is on 10 lists, and we emailed 8 lists, I would want the name of each 8 lists that the email was sent to, somehow shown to the recipient on the email, so they could figure out which 8 properties the email applies to. Long Version: We do snow plowing for apartments/HOA's. We have separate lists for every HOA. Some lists contain multiple people who have 2 homes or manage multiple properties. The lists are going to have maybe 25-50 contacts total on average. We are looking to send 1 very brief and quick email update email from an iPhone or laptop, to every apartment/HOA (list) we select on snow day, notifying contacts on these lists, whether we're serving or not servicing their property today. Keep in mind some days we will divide the lists in half, north properties need service, and southern properties don't. We are looking to send 1-2 pre-built emails to about 30+ different lists (1 list = 1 HOA). Ideally spending less than 5-10 minutes on the whole thing during a stressful snowstorm. We do not have time, nor want to send different emails to every property with the property name as a subject or in the email body. We have several HOA's/apartments that are different properties (different lists), but the SAME property manager/contact. I've added this contact to every list that applies to them (added "contact" to "lists" for all properties they manage). I created a custom field called "HOA NAME", and entered the property name/complex name, for every contact, under this custom field. This method works amazing as long as there is only 1 property the contact is involved with. However, we have property managers who have 10+ sites with us, some days only 3 properties of them will receive services, although the next day all 10 properties may receive services. The custom field "HOA NAME" then doesn't work, because if we send an email that applies to JUST 1 property (1 list), but the custom field has every property they manage as the "HOA NAME", the property manager is confused or misinformed. This is also a major problem if we plan to service 9 properties but not all 10. The 1 outlier property would get a "no service" email, but the property manager wouldn't know who it was from. For most properties, this isn't a big problem for us, but there's a good 10-20 properties that have this going on. There's probably only 1 to 2 contacts per list they would have to be adjusted if there was a manual way to do this, out of the total 25-50 total contacts per list. I would rather do the work now, as compared to at 2:00am in the plow truck and mess it up from being tired. Any ideas? Thank you for your help.

Re: Use the Name of a "List" in an Email Subject/B...

Use the Name of a "List" in an Email Subject/Body